Department of Supply and Strategic Inventory

The Supplies Department is responsible for:

  • Developing plans to ensure food and fodder supplies and distribution channels are available as well as maintaining a strategic stock of both.
  • Prepare tenders and follow up on them to ensure food and fodder supplies are available.
  • Provision of required food and fodder supplies.
  • Procurement of aid and relief supplies donated by the State of Qatar to friendly countries.
  • Storing food and fodder stocks as well as aid and relief supplies in regulated storage facilities.
  • Issuing licenses related to the operation of State-supported bakeries and flour distribution permissions.
  • Allotting the required quantities of food and fodder supplies to distribution centers.
  • Monitoring the legal compliance of entities who deal with subsidised food supplies.



The Supplies Department has four divisions:

  1. The Procurement Section 
  2. The Sales and Distribution Section
  3. The Stock Management Section


  • The Procurement Section is responsible for:


  • Developing plans to ensure food and fodder supplies are available, as well as maintaining a strategic stock of both.
  • Preparing and following up on tenders and practices, along with directly making agreements regarding the provision of food and fodder materials.
  • Following up the supply of food and feed materials required for all tenders for which supply contracts have been concluded, whether they are newly signed or under consideration.
  • Conducting studies to maintain the strategic stock of food and feed materials in coordination with other sections.
  • Receiving samples submitted by the bidders and sending them for laboratory analysis to ensure that they comply with the conditions and specifications.
  • Preparing technical and financial reports for the department’s tenders and following up on their awarding.
  • Consulting with relevant ministerial entities and banks to provide suppliers with letters of credit.
  • Collaborating with the Sales and Distribution Section to collect and analyse retail samples, ensuring consistency with contractual and technical specifications.
  • Maintaining a database for all suppliers and fodder tenders.
  • Entering quantities that are consistent with technical specifications into the procurement program.
  • Providing and purchasing aid and relief materials provided by the State of Qatar to sibling and friendly countries.
  • Preparing payment books for the incoming payments after calculating the delay fines, if applicable.



  • The Sales and Distribution Section is responsible for:


  • Issuing delivery permits according to which food and fodder supplies are dispersed from the warehouse, as per the amounts available in the warehouse of each type.
  • Issuing ration cards and updating them periodically.
  • Monitoring the compliance of subsidized commodity retailers with their obligations and taking the necessary legal actions and measures.
  • Receiving ration beneficiaries’ calls, and processing citizens’ complaints and special inquiries regarding the disbursement of food and fodder supplies.
  • Processing requests to open new retail outlets and looking into the extent to which they conform to the conditions and specifications defined by the department.
  • Issuing licenses to operate and manage State-supported bakeries and monitoring the mechanism of granting flour distribution permissions.
  • Issuing a replacement for lost receipts.
  • Issuing receipts for transactions made through the ministerial account. 
  • Following up on balances electronically.
  • Auditing and reviewing receipts.
  • Comparing electronic records with receipt vouchers.
  • Following up and recording the incoming amounts of each item.
  • Preparing monthly statements that include the balances of the disbursed food and fodder supplies.
  • Preparing monthly statements on subsidies of food and feed materials.


  • The Stock Management Section is responsible for:


  • Daily monitoring the stock levels as well as incoming and outgoing movements at all warehouses.
  • Supervising storage methods and maximising storage capacity.
  • Consulting with the concerned storage authorities in terms of following up on the daily incoming movement and control, as well as ensuring storage safety.
  • Conducting stock sampling and analysis in cooperation with the relevant authorities.
  • Issuing final receipts and inspection vouchers for all delivered shipments.
  • Collecting materials confiscated by customs, verifying their validity and adding them to the stock balance.
  • Processing complaints pertaining to stored materials.
  • Following up on the remaining food and fodder supplies in the department’s warehouses.
  • Monitoring weight differences in materials supplied in tenders.